This is a first release of the Jisc learning analytics service on-boarding guidelines and is targeted at universities and colleges in the UK . We would welcome any feedback sent to setup.analytics@jisc.ac.uk.
These guidelines are aimed at institutions who are interested in implementing the Jisc learning analytics service and are looking to undertake some initial steps to prepare for implementation of the full service, the student app or to gather data in the learning records warehouse.
Most institutions start off with some small pilots as an initial step to implementing learning analytics. This guide is to help you set up an initial pilot.
Ideally institutions should complete all the Steps below but you may already have addressed some. Here are the key documents to get you started.
- To participate in institutional readiness follow Stage 2: Discovery below. Download the Jisc Learning Analytics Readiness Questionnaire (Microsoft Word)
- If you are ready to start implementing the Jisc learning analytics service see step 10. Decision on learning analytics products to pilot which will provide instructions on contacting Jisc when we will then discuss which stages you should complete to be ready for implementation.
Institutions should maintain their own record of progress using the Jisc Learning Analytics On-boarding Checklist. This can be shared with the Jisc team to show progress and completion of each stage.
Getting started
The links below will take you to specific guidance on completing the steps in each stage. It is not suggested that you need to work on the steps in sequence and to help you the guidance says which steps are a pre-requisites for completion, so you don’t jump too far ahead. You may need to revisit some steps as you progress and learn more about your requirements.
The rating stars in the guidance are an indication of the complexity, effort and time required (for someone with the necessary skills and authority).
Download: Jisc Learning Analytics On-boarding Checklist (Microsoft Word)
Download: Jisc Learning Analytics Readiness Questionnaire (Microsoft Word)
Stage 1: Orientation:
1. Sign up to the analytics Jisc mail list
3. Attend a Jisc webinar, network meeting or workshop.
Stage 2: Discovery
4. Decide on institutional aims for learning analytics
5. Strategic alignment, senior management approval and you have a nominated project lead
6. Undertake the readiness assessment
7. Arrange a verification meeting with Jisc to discuss the outcomes and possible next steps.
Stage 3: Culture and Organisation Setup
8. Start to address readiness recommendations
9. Legal and ethical policy considerations in hand
10. Decision on learning analytics products to pilot
11. Data processing agreement signed
12. Select student groups for the pilot and engage staff/students
Stage 4: Data Integration
14. Contact Jisc to start data integration
15. Install and evaluate VLE data plugin(s) on a test system at your institution
16. Extract student data, transform to UDD and validate
17. Extract historical VLE (or other activity) data
18. Install VLE (or other activity) data plugin(s) on live system, activate for live data upload to
19. View uploaded LRW data using data explorer to check quality